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Home > Seclore FileSecure > Connectors > DMS Connectors > Microsoft SharePoint and Seclore FileSecure |
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Microsoft SharePoint and Seclore FileSecure |
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40% of an average enterprise’s sensitive data is estimated to be in unstructured formats, (PDFs, MS Office formats, email, webpages).The biggest challenge with protecting and managing unstructured data is that it has become so important, and so easy to share.
— Aberdeen Group, 2009
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Microsoft SharePoint Server provides a user friendly dynamic integrated file sharing, enterprise content management system. This web technology has enabled many users to build portals, share sites and managing contents that can help improve organizational effectiveness.
Being a dynamic enterprise content management system where documents are uploaded/downloaded and shared through various methods and means, Sharepoint often involves security risks and threats, especially after confidential information is downloaded from SharePoint. Hence it becomes essential to have a suitable security technology to take care of the security aspect of Sharepoint after information comes out of the SharePoint repository. In other words, SharePoint security is limited till the time the document is within SharePoint. It doesn’t provide protection outside of SharePoint. Thus protection of SharePoint documents outside of the SharePoint system becomes a concern to many organizations using SharePoint.
Seclore FileSecure when integrated with Microsoft SharePoint Server (MOSS) can boost up the security feature of Sharepoint and provide best data protection services to control confidential information especially in managing and sharing information through SharePoint.
Seclore FileSecure's Information Rights Management (IRM) connector for SharePoint protects the information content after it has been downloaded through SharePoint and restricts usage to only specific users or groups (WHO). It can restrict information sharing to only specific computers and network IP addresses (WHERE), thus providing an additional layer of control when providing access to systems located outside the enterprise. It can also restrict the usage (WHAT) like who can view and access it, print it, delete it or make any changes. Additionally, Seclore FileSecure can put time bound restrictions (WHEN) on information like “till 19th August 2009” or “2 days”.
Additionally, Seclore FileSecure's IRM connector for SharePoint also provides complete assessment of downloaded content providing history and tracking of usage of the information once it leaves the SharePoint system. Authorized actions as well as unauthorized attempts can be tracked for all documents inside and outside of SharePoint. This helps enterprises to comply with regulatory and compliance frameworks like ISO, Sarbanes-Oxley & HIPPA.
Feature |
SharePoint |
SharePoint + Seclore FileSecure |
Access Control |
Can provide control while the information is within the system only |
Can provide control even after the information is download from the system |
Usage Control (View, Edit, Print, etc) |
Does not provide usage control |
Can provide usage control persistently within & outside the system |
Policy changes |
Can reflect changes in policies while the information is within the system |
Can reflect changes in policies while the information is outside the system & in real time |
Audit trail |
Can provide audit trails for information before download only |
Can track all authorized and unauthorized attempts on information before and after download |
[Click on image to enlarge]
Thus, Seclore FileSecure’s Information Rights Management (IRM) connector for SharePoint enables organizations to maintain a safe and secure information data management system. Seclore FileSecure provides complete control and monitoring functionality of SharePoint content irrespective of where it lies (i.e. inside or outside of SharePoint)
[Click on image to enlarge]
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