Secure Board Documents and Customer Files Shared with Third Parties

Your employees regularly share sensitive information with vendors, partners, external agencies, contractors, advisors, and other outsourcers. Once these files are shared, they can be easily exploited, either accidentally (someone loses a laptop or sends a file to the wrong person) or maliciously.

Further complicating matters today is the expanded use of mobile devices, file sharing, and the cloud. Balancing the need to adopt productivity-enhancing technologies – while still maintaining data security and compliance – are causing traditional security solutions to fall short. So how can you balance today’s business demands with data security and compliance requirements?


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Where Your Data is Still at Risk

The following cases highlight a few everyday use cases where your data suffers from serious security risks, despite your current security infrastructure.

Board Communications

  • Board members receive your most secret information, such as audit reports, financial documents, briefing packs and meeting minutes
  • They often access your data on their personal mobile devices and tablets, which can be lost or stolen
  • Your security systems are unable to secure this data – as it lies outside their jurisdiction altogether

Investment Holding Statements

  • The investment function works with highly confidential documents related to holding statements, performance summaries, Net Asset Value documents, transition confirmations, payment and settlement files, and accounting information
  • Multiple people across multiple departments need regular access to this information
  • Loss of this data could lead to breach of contract and affect market reputation

Research Reports

  • Research reports – whether internal or for a client – represent prime intellectual property (e.g. equity research reports) for a financial services firm
  • Multiple people within your organization need to work on drafts and approve them – often located in different teams or offices
  • Any leakage of these reports or drafts could lead to loss of competitiveness and breach of contract –which could ultimately hurt your business

How Seclore’s EDRM Solves the Problem

Seclore’s EDRM empowers you to share your confidential data with vendors and partners, store it on the cloud, or access it from your mobile devices – all in a safe and secure manner. Seclore’s EDRM follows a robust yet simple philosophy to secure your information:

  • Encryption: All documents are encrypted with military-grade encryption, so only authorized users can access them
  • Granular Access Controls: Fine-tuned access permissions are applied on the files (editing, printing, copying data, time-based expiry), which ensures that data cannot be misused even by authorized users
  • Auditing: All activities performed on every file by every user are audited and reported centrally
  • Data Expiry: Files can be sent out with an expiry date, so they automatically ‘self-destruct’ when the information is no longer needed

Seclore’s EDRM provides comprehensive data governance and security that extends beyond your corporate network. Seclore’s information-centric approach to security ensures that your files and data are protected wherever they go, enabling you to embrace the use of mobile devices, file sharing, and outsourcing with complete confidence.