5 Significant Reasons to Use Seclore to Enhance Security in Your Microsoft 365 Subscription

Most likely, you are already using Microsoft 365 or have plans to migrate to Microsoft 365. Microsoft has a strong pedigree of top-tier offerings in office productivity tools that users are familiar with and comfortable using. Included in Microsoft 365 is also security. However, Microsoft is not necessarily a security-focused company. For highly regulated organizations or where the risk of losing mission-critical data would be grave, Seclore provides you confidence in your data protection.  Here are five areas of risk and how Seclore can enhance your data protection in Microsoft 365.

• NO Unauthorized Internal Sharing

In a recent survey, 37% of respondents said they were willing to share information with an unauthorized person, and in many cases, so they could get their job done. Unauthorized internal sharing is a common situation and undermines the security of sensitive data.

Microsoft 365 applications like SharePoint Online, OneDrive for Business, and MS Teams are extensively used for internal collaboration. Seclore Rights Management integrates with Microsoft 365 to help organizations protect sensitive data shared internally between users and user groups by deriving permissions from SharePoint Online or adding predefined permission policies to documents.  When a document is added to the Microsoft 365 document repository, persistent, granular usage controls are applied to the document. User access to these documents is controlled by SharePoint Online permissions or through predefined, organization-wide security policies. If permissions are changed in SharePoint Online, they are automatically updated on the protected file, whether in SharePoint or on a downloaded document. SharePoint Online with Seclore ensures that only authorized users can access sensitive content.

Watch how Seclore automatically adds security permission in Seclore for M365 demo.

• COMPLETE Application Data Security

The 2020 mass migration to remote working has expedited the adoption of Cloud Platforms like Microsoft 365.  Organizations are now storing and managing critical information on the Microsoft cloud. They also trust Microsoft security in applications like SharePoint Online and MS Teams when the documents are in the cloud. However, as soon as sensitive data leaves the application, all protections are lost, increasing the risk of chasing your sensitive data from third parties, unauthorized internal users, bad actors, or stored on personal devices.

Seclore for Microsoft 365 ensures that documents leaving the platform through applications like SharePoint Online, OneDrive for Business, and MS Teams remain protected. Seclore adds data protection through a policy federation framework where the policies defined in SharePoint Online continue to be enforced even after the document is downloaded, emailed, or extracted.

Download Seclore for M365 datasheet.

• COMPLETE IP Protection

With remote collaboration, work from home, and BYOD on the rise, many employees access intellectual property (IP) on unmanaged devices. Also, increasing is outsourcing with partners and vendors who must manage the organization’s sensitive and regulatory customer information. Loss or leakage of this IP puts an organizations’ reputation and future business on the line.

Seclore for Microsoft 365 automatically protects documents as soon as they enter the Microsoft 365 platform through SharePoint Online and MS Teams. Once protected, the IP data is secure even from the Microsoft cloud. Seclore’s persistent, granular permissions on the document ensure that only the authenticated and authorized users (internal and external) can access the document with the permitted permissions (view, edit, print, share, screen share) allowed on the document.

As organizations embrace the cloud, Seclore ensures complete IP protection, irrespective of the document format.

• COMPLETE Customer Data Protection

Vendors and partners often store their customers’ IP or ‘crown jewels’ to provide quality service and products.  And PII (personally identifiable information) is required by some industries such as telecom, banking, medical, and hospitality to provide the best services. With PII data, regulatory compliance guidelines require organizations to prove adherence to privacy and protection for customer data – failure to do so may lead to hefty fines imposed by regulators, customer attrition, and reputation damage.

Seclore’s automatic data protection on SharePoint Online ensures that customer data is automatically protected as soon as it enters the Microsoft 365 platform. Only users granted access to the protected documents can open the documents as per the security policy. All authorized activity and unauthorized attempts are tracked and logged. Data-centric tracking provides a forensic view of actions performed on sensitive data and enables organizations to audit data usage to maintain compliance.

• SECURE External Collaboration and Outsourcing

In today’s globalized world, organizations try to focus on their core competencies and outsource expertise to third parties worldwide.  Outsourcing, however, leads to crucial business IP exchanged between organizations. In the past few years, we have seen a rise in Cloud collaboration tools like SharePoint Online become the platform of choice for external collaboration with third parties. SharePoint policies ensure that collaboration and sharing of sensitive documents are secure. However, data protection vanishes if the partner or vendor is not on the Microsoft platform or requires downloading the document to access it locally.

One of the most significant benefits of Seclore for Microsoft 365 is the automatic enforcement of SharePoint Online permissions even after the document is downloaded from SharePoint. If the permissions on the document change in SharePoint, Seclore automatically applies the modification of the permission to the downloaded copies wherever they reside.

Seclore provides security on other platforms besides Microsoft, e.g., third-party user repositories based on SAML, Oauth, etc., file formats beyond Microsoft – design formats, images, etc., and any user device for access – Mac, Android, iOS, Linux.

Seclore’s automation (dynamic enforcement of security), any-ness (any platform, format) enable organizations to enforce secure collaboration with external partners and outsourcers, wherever they reside. And at any time, access can be expired or revoked, so organizations can safely collaborate and control their data at all times.

Key Takeaways

In summary, Seclore offers security beyond what is offered in the Microsoft 365 platform. Seclore Rights Management provides the ‘last mile’ security, ensuring that sensitive data traveling to and from Microsoft 365 is always protected wherever it travels or resides, even if it’s a personal device. With Seclore, the data can protect itself so you can be confident it’s secure and, in your control, wherever it’s going.

For more information, visit our Seclore for Microsoft 365 page or book a meeting with us.