Seclored: The Data Security News Blog

The Pitfalls of Relying on Data Loss Prevention Alone

Category: Data Protection

Hey Data Defenders, Ever Get Stuck Between a Rock and a Secure Place with your DLP?

Data Loss Prevention (DLP) solutions are often the heroes of our data security stories. DLPs are a set of tools, policies, and procedures that help organizations protect sensitive data, and prevent it from falling into the hands of the wrong people. But what happens when we want to securely share that data with someone outside our company? That’s when DLPs can turn into  villains.

In this post we’ll explore the challenge of sharing data with an overly-protective DLP in place, and how Seclore can help users safely collaborate with third parties, all without compromising security.

Sharing Struggles with DLP

We love DLPs for keeping our data safe. But sometimes their strict rules make it challenging to share info with partners, clients, or even colleagues who need it. Here are some obstacles DLPs present:

  • Can’t tell friend from foe: DLPs often treat all outgoing data the same. For example, sharing a report with a client can trigger the same alert as accidentally emailing it to your grandma. Talk about awkward!
  • Sharing feels like a quest: DLPs hyper-focus on prevention can make secure sharing a clunky process. Who wants to jump through hoops to get work done? The result is that frustrated users often go rogue with workarounds like using a personal email, bypassing DLP and creating an even more significant security headache.

These roadblocks can lead to:

  • Productivity slumps: Sharing delays and complications slows down your team and projects.
  • Shadow IT shenanigans: Employees may resort to using unsecured tools to share data quickly, putting your information at even higher risk.

DLP Exclusions: A Double-Edged Sword

DLPs usually include  limited options for creating exclusions. In most cases, admins can define rules so alerts won’t be triggered in specific scenarios, like:

  • Sharing with approved users/groups: Allow specific email addresses or authorized user groups to receive sensitive data.
  • Content-based exclusions: Ignore data that contains certain keywords, or exclude specific file types that are deemed safe to share.
  • Application-level exclusions: Define applications considered secure for data sharing, allowing transfers through those channels without DLP interference.

While exclusions can be helpful, they require careful configuration and continuous updates, which can be challenging to maintain. Here’s why:

  • False negatives: Overly broad exclusions can miss actual data leaks.
  • Management complexity: Managing a complex web of exclusions can overburden security teams.
  • Human Error: Misconfigurations in exclusions can leave vulnerabilities unaddressed.

Seclore: Your Sharing Superhero

Seclore swoops in to enable secure and controlled data sharing with the outside world while keeping DLPs on guard. Here’s how:

  • Permission party: With Seclore, you set the rules for who sees your data and for how long. Recipients can only access the information for a specific timeframe and with limited powers, like no printing, editing, or only opening the file from a particular location.
  • Document shield: Seclore secures the data itself, no matter how it’s shared (email, cloud storage, and beyond). Even if the recipient’s system gets compromised, your data stays protected.
  • X-Ray vision: Seclore keeps a watchful eye on shared documents. Detailed logs show who accessed the data, when, and what they attempt to do with it.

To be clear, Seclore operates alongside DLPs, not in opposition to them. Imagine DLPs as your castle wall and Seclore as your highly competent guard/escort. Together, they create a strong defense:

  • DLPs keep prying eyes out.
  • Seclore allows authorized guests safe passage in and out.

This dream team lets you collaborate freely without security worries.

The Takeaway

While DLPs are a necessary data security tool, they have their limitations when it comes to sharing data securely. Seclore bridges this gap, enabling secure and controlled data exchange. By combining your DLP with Seclore, you’re building a comprehensive data security strategy that protects your information — while fostering collaboration.

Ready to enhance your data security and collaboration capabilities? Discover how Seclore can complement your DLP strategies for seamless, secure data sharing.

Scott Kelley scaled e1708000745725
Scott Kelley

Scott Kelley is a highly skilled Senior Sales Engineer at Seclore who possesses more than 20 years of experience in Cybersecurity. He specializes in Extended Detection and Response (XDR) and Secure Access Service Edge (SASE) industries, particularly within the Security Service Edge (SSE). Scott is dedicated to supporting global clients in identifying solutions tailored to their specific organizational requirements while also providing robust security measures to minimize risk from internal and external threats. With his exceptional expertise in the field, Scott is committed to delivering top-notch solutions that meet the highest industry standards for security.

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